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Close the settings window and click Save to accept your changes. Mail will create its own Trash folder that is stored locally on your Mac, but in Gmail on the Web, messages will be archived and searchable. This is the other half of the feature we set up in step 3.

Enable Move Deleted Messages To The Trash Mailbox, but disable Store Deleted Messages On The Server.

Make sure Store Sent Messages On The Server is checked, and that the Delete Sent Messages When popup menu is set to Never.

Enable Store Draft Messages On The Server if you want your drafts to be accessible in Gmail on the Web.

Go to Mail -> Preferences, and select your Gmail account. Now that Gmail is all set, it’s time to tweak your Mail settings to be on their best behavior. This moves messages out of the Inbox, but keeps them around in the searchable All Mail folder-instead of just getting rid of them forever-for that rainy day.

But thanks to zippy Macs, powerful servers, and bountiful disk space these days (even online), Gmail takes a different approach by defaulting to an “archive” behavior. This behavior made sense in the past when disk space was a precious commodity and e-mail programs and services could get bogged down if they had to organize too many messages.

When you delete messages from Mail (and most typical e-mail clients), the program moves them to the Trash folder for disposal.

If you opt to follow step three to automatically archive Gmail messages that you trash in Mail, you might also want to hide Gmail’s Trash label from your IMAP clients. Note that you’ll have to log into Gmail in a browser if you need to look up messages with any of the labels that you excluded from Mail, including archived messages.

Also, feel free to hide any other labels that you don’t need while offline, or labels for any of your Gmail rules that might create unnecessary duplicates in Mail.